Admin, Ops, IT & Finance Community / Admin

The place for those who work in charity admin, ops or finance. 📊 Share your recommendations, helpful resources and experiences.

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We registered our charity at the end of April 2025, and other than the initial registration response, we haven't heard anything back. Our deletion date has been shifted back 3 months on their website...
Hi, working for a small charity with 8 part timers and a board.  We are looking for a low cost or even free option if anyone can recommend? Same for payroll!
Kay Simnett
Hi, Does anyone have an introductory pack for new Trustees with templates of declaration of willingness, etc. Many thanks
Julie Thomas
We have a contract with a waste collection company. We have only been with them for two months and they are upping their charges. The contract is for two years and it has multiple clauses.  Does anyo...
Hi everyone I have the task of minute taking for our very small charity. I have simply been using Word and using the agenda to overwrite the minutes under each heading. I wonder if there are specific...
Teresa Gil
This question is from a member of our community that wishes to remain anonymous: We are a charity desperately seeking free legal advice and support. Does anyone know any organisation that offer pro...
Ocean King
Hi all, Does anyone have any recommendations for room hire for an away day.  The usual places we use including NCVO do not have any rooms.  I am looking for a room for about 42 people and to be able...
Helen McGowan
Hi, I run a small mental health gardening charity called The Garden Friend. My application for a funding opportunity has been declined. Although I own the site where my charity is located I don't hav...
Timothy Turner
Does anyone have ideas on how to efficiently organise a booking system for trips and activities for a small charity organisation? I work with an organisation that does this for young people with disa...
Ajibola Fabunmi
This question is from a member of our community that wishes to remain anonymous: Does anyone know of any solicitors/legal officers that offer a gift of time to charities? It's more for tightening up...
Ocean King
Firstly, I hope everyone is safe & well. Whilst my question below won't be the most pressing at the moment, I'd really appreciate any input to guide us in the right direction.  As we're a small chari...
Amy O'Shea
Does anyone have examples or links to information on a carbon reduction plan for a multi site community services provider?
Robert Hamilton
Hi - we are a small children's charity with seven Trustees, meeting every 8 weeks. Accurately taking notes from the Trustees meetings has always been difficult - no one wants, understandably, to have...
Fran Gardner
Can anyone recommend a free online booking system that could replace our manual taxi-ing system? We have volunteer drivers taxi local people to hospital,doctors,shops, etc.  I envisage it being a 2 s...
Hello, Would anyone from a charity which has NHS contracts like to connect?  We have contracts for peer support so it would be really interesting to talk to other organisations who have contracts for...
Kim Mullard
We are a small counselling charity. Sadly we have recently lost some items from the centre, so we are having to look at installing a video camera to record people coming and going. Does anyone know w...
Charlotte Bilton
Hi everyone I have a 15 year old volunteering to do some administrative tasks for us. We are all DBS checked, but we will need consent from parents/guardian? Thank you for your help.
Adama Fofana
This question is from a member of our community that wishes to remain anonymous: I wonder if someone could guide me on how to title the notes of a meeting, which was not quorate. I assume they would...
Ocean King
Hi There, Does anyone have any recommendations for a CRM specialist/trainer. We have inherited a Salesforce CRM system from out old CEO and we are not trained to use it. Thank you everyone for assist...
Tracy Henning
This question is from a member of our community that wishes to remain anonymous: We are a newly registered animal charity and I am currently overhauling our record keeping. I have written a new adop...
Ocean King
Hi, does anyone have a membership policy and procedures template they can share with me?
joanne bartlett
I am looking for a solicitor(s) who would like to gift their pro-bono time to HERA UK in reviewing their policies as part of our annual review which we do each year (in the April and May) in preparat...
Shelley Spence
This question is from a member of our community that wishes to remain anonymous: Hello, I'm looking for recommendations for online event ticketing solutions. Something similar to Eventbrite, but mor...
Ocean King
We are a small church currently applying to become a CIO Charity Organization. We usually meet at a community hall, so we don't have our own building. What's the best address we can use for our appli...
James Mukura
At NDTi we are looking for a freelance minute taker for our Board Meetings. There are 4 meetings a year plus the AGM. Two of the meetings are in person (London) and the rest on line. The timings are...
Liz Cussans
I need a contract template for an office administrator, please.
Tracey Bell
Hi  I was wondering if anybody could offer any advice on how to acquire free office space under the charity status? Thanks
Rsi Raya Gauranga Das
What are the best project management apps around?  Do they offer a Non Profit rate?
Ben Keaton
Hi, We have just received a grant for 12/12 to fund a room to host our charity. The owners are also a registered charity. They have been very accommodating to us. Is it advisable to draw up a lease b...
anita maria huws
We just unexpectedly received an email to pay for an image on our website, we had no idea it was Copy Right. Any advise on this and how we can ensure the other images are not copy right. We are a ver...
Ebrahim Petkar
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